December 14, 2010
On December 12, 2010, we conducted our annual board meeting by teleconference with Melanthia Peterman, the secretary, and I, Cheryl Hatch, the president in Seattle. Alice Anderson joined us from Corvallis, Oregon. Samanda Dorger was absent and I presented the treasurer’s report on her behalf.
I called the meeting called to order at 12:05 p.m. We approved the Aug. 1, 2010 meeting minutes.
Oct. 12 fundraiser in Corvallis brought in $940.
Hatch hired Bev Brassfield, a Corvallis bookkeeper, to handle the record keeping for the account, starting with our current fiscal year, which began on July 1, 2010.
Marathel Guinsayao is moving into her second semester of second year at Western Mindanao State University.
Leah’s mom had a stroke and has been unable to gather and update on Marathel. She plans to travel to visit her before Christmas and pay her board fees and collect her most recent grade reports.
Isis Initiative has until June to find a new candidate to send to university. If we miss the June deadline, our next deadline will be September 2011.
We plan to focus our efforts at LaSalle University Ozamis City. We were excited to offer a scholarship to Marthel, who is attending university on the Zamboanga Peninsula, near her family’s mountain farm. We have discovered that maintaining communications and monitoring her progress is difficult from a distance. We have chosen to recruit scholarship applicants who are interested in attending La Salle University Ozamis, the university Leah Mamhot attended and from which she received her diploma in 2007.
We discussed the possible uses for the raw video of Hatch’s trip to the Philippines for Leah’s graduation in 2007. We plan to turn it into a educational DVD and a potential fund-raising tool. Anderson suggested having a student volunteer cut the video and produce a short (three to four minutes) promotional piece. I will explore the possiblity of finding a student a University of Alaska Fairbanks, where I’m currently serving as the Snedden Chair in the Department of Journalism.
Website development: Isis board members will keep control of web maintenance until we have more material to showcase. At that point, Isis Initiative will revisit outsourcing development.
My brother, J Hatch, has donated proceeds of sales from his CD. You can download songs at his website. (If you launch the music player after entering the site, you can listen to three cool original tunes while you browse.) We will begin planning next Corvallis concert and intend for it to become an annual fund-raising event. The J Hatch Trio performance in 2011 will be the third annual concert. The trio played at Block 15 on Mardi Gras night 2009 and at the home of Beth Rietveld and Sam Stern on October 16, 2010.
Peterman will create our first newsletter and have it ready to mail to our donors and supporters in January 2011.
Our meeting adjourned at 12:50 p.m.
September 10, 2010
We have until Nov. 15 to complete our CT-12 form for the Department of Justice in Oregon.
I got a good start…and then I stalled. Of course, I resigned from my job, gave up my apartment and moved to a new state and a new job since I had started the paperwork. However, I will soon need to pick up the paperwork where I left off. I don’t want to be trying to finish reporting our income and expenses for our recent fiscal year at the last minute.
And there are penalties and fees if I don’t hit the deadline. I’ll give myself a deadline of Oct. 9 at the latest, a good month ahead of the official deadline.
March 7, 2010
The Oregon Department of Justice requires non-profits to file a CT-12 form. Of course, I wasn’t aware of this requirement until I received a letter informing me that I had failed to file the CT-12 form for our fiscal year 2008-2009.
I filled in the form and returned it as quickly as possible. There’s a penalty if we’re late. Since we’re a new organization with a small income base, every dollar counts.
I got a phone call from a nice woman named Vorano, who explained I had not filled out the form correctly. She walked me through the details. I took notes and she send me back the form with the areas I needed to complete highlighted in yellow. Like Dorothy, I did my best to follow the yellow brick road.
And I procrastinated something terrible. I needed to go through our files and doublecheck our donations through June 2009 and our expenses for the same time frame. It wasn’t a difficult task; however, I made it difficult by assuming I’d get it wrong again. My fear of failure had me paralyzed.
Then I got a registered letter from the Oregon DOJ. They were waiting for my form and there’d be an additional fee if I didn’t send it in pronto. Fear of fees pushed me right past fear of failure…where Isis Initiative, Inc. is concerned.
Today I spent the afternoon going through our files and completing the form. I photocopied it and slipped it in the pre-paid envelope. It mails out tomorrow.